List of various Forms/Vouchers/Formats pertaining to procurement of Goods & Services
1. Basic Approvals for procurement of Goods & Services:
| Sno. | Form No. | Item | Mode of Procurement | Type of Procurement | Limit | Approving Authority | Link |
|---|---|---|---|---|---|---|---|
|
1 |
111 |
Goods |
Non-GeM |
Direct |
Upto 25,000 /- |
Director |
|
|
2 |
112 |
Goods |
Non-GeM |
LPC |
Rs. 25,000/- to Rs. 2,50,000/- |
Director |
|
|
LTE |
Rs. 2.5L to Rs. 25L |
||||||
|
STE |
- |
||||||
|
OTE |
- |
||||||
|
CPPP |
- |
||||||
|
3 |
113 |
Goods |
GeM |
Direct |
Upto Rs. 25,000/- |
Director |
|
|
Direct Comparing 3 OEM |
Upto Rs. 5,00,000/- |
||||||
|
4 |
114 |
Goods |
GeM |
GeM Bid |
- |
Director |
|
|
5 |
115 |
Services |
Non-GeM |
Direct |
Upto Rs. 25,000/- |
Director |
|
|
6 |
116 |
Services |
Non-GeM |
LPC |
Rs. 25,000/- to Rs. 2,50,000/- |
Director |
|
|
LTE |
Rs. 2.5L to Rs. 25L |
||||||
|
STE |
- |
||||||
|
OTE |
- |
||||||
|
CPPP |
- |
||||||
|
7 |
117 |
Services |
GeM |
Direct |
Upto Rs. 25,000/- |
Director |
|
|
Direct Comparing 3 OEM |
Upto Rs. 5,00,000/- |
||||||
|
8 |
118 |
Services |
GeM |
GeM Bid |
- |
Director |
|
Note : In view of the Delegation of the Financial Powers issued by the Director vide letter dated 01.04.2024, the authorities on whom the financial powers have been delegated may replace the Approving Authority as themselves. However, one additional box as given below may be added for easy identification of such approvals.
2. Settlement Bills for procurement of Goods & Services:
| Sno. | Form No. | Item | Mode of Procurement | Type of Procurement | Link |
|---|---|---|---|---|---|
|
1 |
121 |
Goods |
Non-GeM |
Direct |
|
|
2 |
122 |
Goods |
Non-GeM |
LPC |
|
|
LTE |
|||||
|
STE |
|||||
|
OTE |
|||||
|
CPPP |
|||||
|
3 |
123 |
Goods |
GeM |
Direct |
|
|
Direct Comparing 3 OEM |
|||||
|
4 |
124 |
Goods |
GeM |
GeM Bid |
|
|
5 |
125 |
Services |
Non-GeM |
Direct |
|
|
6 |
126 |
Services |
Non-GeM |
LPC |
|
|
LTE |
|||||
|
STE |
|||||
|
OTE |
|||||
|
CPPP |
|||||
|
7 |
127 |
Services |
GeM |
Direct |
|
|
Direct Comparing 3 OEM |
|||||
|
8 |
128 |
Services |
GeM |
GeM Bid |
|
3. Reports/Vouchers
| Sno. | Form No. | Report/Voucher/Certificate | For | Link |
|---|---|---|---|---|
|
1 |
131 |
Material Inspection Report |
Inspection of Goods Recived |
|
|
2 |
132 |
Installation,
Commissioning &
Training Report |
Installation,
Commissioning &
Training ReportaWhere Installation,
Commissioning & Training is part
of scope of supply in the
P.O./Contract |
|
|
3 |
133 |
Issue Voucher |
Issuing of Materials to indenting
departments/sections. |
|
|
4 |
134 |
Certificate for Receipt of Non-Tangible Goods |
Where the material received is in Non-Tangible Goods |
|
|
5 |
135 |
Transfer Voucher |
For transferring of Asset from
One Dept./section to another |
|
|
6 |
136 |
Credit Voucher |
For handing over of
Used/Unserviceable/condemned
items to Stores for Disposal |
|
4. Draft Formats for various other approvals:
| Sno. | Approval Description | Link |
|---|---|---|
|
1 |
Custom Bid Approval |
|
|
2 |
Reply to Query/Representation received
during bid submission time |
|
|
3 |
Bid Submission Extension Date |
|
|
4 |
Approval for opening of bid with less
than 3 participants |
|
|
5 |
Format for PAC / STE |
|
|
6 |
Draft DPC MoM - Technical Evaluation |
|
|
7 |
Draft DPC MoM - Financial Evaluation |
|
|
8 |
Draft DPC MoM – Evaluation of
representation from rejected bidder |
|
|
9 |
Draft Format for Delivery Period
Extension |
|
|
10 |
Format for Corrigendum Addendum |
|